Technology Tuesday 9/21

Sharing Google Docs

You can still share your docs with as many or as few people as you like.There are three different visibility options: private; anyone with the link; and public on the web. You can see how your doc is set by looking at the icon right next to its title.

Private All documents start out as private. When you create a private doc, you are the only person with access to it. And from there, you can grant access to other people. Anyone trying to access the document will have to sign in to their Google Account to verify that they have access to the doc. It's also good if you want to collaborate with just a few people.

Anyone with the link A doc set to Anyone with the link is like an unlisted phone number. In the same way that anyone who knows an unlisted phone number can call it, anyone who knows the web address of a doc in this category can view it. Anyone with the link is a great setting if you want to give easy access to information to a bunch of people.

Public on the web Set a doc to public if you want to make it publicly available to anyone. Public docs may get indexed by search engines (like Google Web Search), can show up in search results, and anyone who finds the web address of the doc can access it. Public on the web is a great setting if you're trying to get the word out about something.

Click 'Share' to open Sharing settings

• Change your doc's visibility option -- just click Change to the right of the visibility option.
• See who has access to your doc -- their names are listed in the window, along with whether they can view or edit.
• Add editors or viewers by name -- just click the white space below 'Add people' and type any email address.
• Reset your doc's web address -- just click Reset link under the doc URL (Anyone with the link docs only).
• Remove editors and viewers, or adjust how much access each person has.
• Transfer ownership of your doc to someone else. Just choose 'Is owner' from the drop-down next to any person with access to the doc.

Assignment:

Open To Do list - add a few entries.

Start another document - Christmas list.

Share one of these documents with a colleague. Make changes and edit.

Tech Tuesday